Drop Files Here

Privacy Policy


Last Updated: August 17, 2025

Welcome to OCR.ac. Your privacy matters to us, and we are committed to protecting it. This Privacy Policy explains what information we collect, how we use it, how we protect it, and what choices you have regarding your personal data.

By using OCR.ac, you agree to the terms of this Privacy Policy. If you do not agree, please stop using our services. Read more about who we are and our mission.

Consent

By accessing or using OCR.ac, you consent to the collection, use, and disclosure of your information as described in this Privacy Policy. This includes the processing of your files for the sole purpose of providing OCR services.

Information We Collect

When you use OCR.ac, we may collect the following types of information:

  1. Personal Information:
    We do not require any registration, sign-up, or log-in to use our services. However, if you voluntarily submit personal details—such as your name, email address, or contact information via our Contact Us page or customer support channels—we may collect and store this information solely to respond to your inquiry or request.
  2. Usage Data:
    We automatically gather non-identifiable information about how you interact with our website. This may include pages visited, time spent on the site, click patterns, search queries, and the websites or links that referred you to OCR.ac. This helps us improve site performance, user experience, and functionality.
  3. File Data:
    You may upload images, scanned documents, or PDF files for text extraction. These files are processed automatically and are not stored permanently on our servers. Once the extraction process is completed, files are deleted within a short time frame to protect your privacy.
  4. Technical Information:
    We may collect technical data such as your browser type, IP address, device type, screen resolution, and operating system. This information is used for analytics, troubleshooting, and optimizing site compatibility across different devices and browsers.
  5. Cookies and Tracking Technologies:
    We may use cookies, pixels, or similar technologies to enhance your browsing experience, remember preferences, and analyze traffic trends. You can control or disable cookies through your browser settings.
  6. No Account or Subscription Data:
    Since OCR.ac does not offer pro plans, paid subscriptions, or any account-based features, we do not collect billing information, passwords, or any user account credentials.
  7. No Installation Required:
    As an entirely web-based tool, OCR.ac does not collect device storage or application installation data, ensuring you can use it directly through your browser without downloading software.

How Do We Use Your Information?

We use your information solely for the purpose of delivering and improving our services. This includes:

  • Providing and improving our OCR services – Ensuring accurate text extraction from your uploaded files.
  • Processing and returning the extracted text from your files – Delivering the results in the format you request.
  • Maintaining and enhancing website performance – Optimizing speed, reliability, and overall service quality.
  • Preventing fraud and ensuring security – Protecting our platform and users from unauthorized access, abuse, or malicious activity.
  • Responding to your inquiries and support requests – Offering prompt assistance whenever you reach out to us.
  • Analyzing trends and usage – Understanding how our service is used to make improvements and introduce helpful new features.
  • Ensuring compliance with legal requirements – Meeting any obligations under applicable laws and regulations.

We want to be clear: We will never sell, rent, or trade your personal information to third parties for marketing or any other purpose.

Log Files

Like most online services, OCR.ac uses log files to help operate and maintain the platform. These logs collect details such as your IP address, browser type, Internet Service Provider (ISP), referring and exit pages, date and time stamps, and sometimes the number of clicks. This information is used to analyze trends, administer the site, track user movement on the website, and gather broad demographic data.

We may also use log file data to detect and prevent suspicious activity, diagnose technical issues, and ensure the security and integrity of our services. This data is never linked to any personally identifiable information and is retained only for as long as necessary for operational and legal purposes.

How Safe Is My Information?

At OCR.ac, protecting your information is a top priority. We implement multiple layers of security to ensure that your data remains confidential and secure at all times. All data transmitted between your device and our servers is encrypted using SSL (Secure Socket Layer) technology, which safeguards your connection against interception or tampering by unauthorized parties.

Beyond encryption, we employ industry-standard security protocols and best practices, including regular security audits, firewalls, and access controls, to prevent unauthorized access, alteration, or disclosure of your information. Our team continuously monitors for potential vulnerabilities and responds promptly to any security incidents to maintain a safe environment for all users.

Additionally, we adhere strictly to data protection regulations and best privacy practices, ensuring that your information is handled responsibly and with respect. While no online system can ever be guaranteed 100% risk-free, we are committed to providing one of the safest platforms for your OCR needs.

How Do We Handle Your Files?

We understand that your uploaded files may contain sensitive or personal information, and we treat them with the utmost care and confidentiality.

  • Secure Processing: All files you upload to OCR.ac are processed securely using encrypted channels. Your data is only accessed to perform the requested OCR operations and is never shared with unauthorized parties.
  • Temporary Storage: Files are stored on our servers temporarily and solely for the duration necessary to complete the OCR extraction process. Once the process is finished, your files are automatically and permanently deleted from our systems within a short, predefined timeframe to ensure your privacy.
  • No Secondary Use: We do not use your uploaded files or the extracted text for any purpose other than delivering the OCR service to you. This means your files are never used for AI training, marketing, advertising, or any other unrelated activities.
  • User Control: Because we do not require accounts or log-ins, you maintain full control over your files and data. Files are not stored beyond what is necessary, and you are free to upload as many files as you wish without concern for long-term storage or tracking.

Our commitment is to provide a safe, private, and transparent service that respects your data and ensures your information is handled with the highest standard of security and integrity.

Will We Share Your Information With Anyone?

We understand how important your privacy is, and we want to assure you that your personal information and uploaded files are treated with the utmost care. We will only share your information in the following limited and controlled circumstances:

  • Legal Requirements
    In certain situations, we may be legally obligated to disclose your information if required by law, subpoena, court order, or governmental investigation. This is to comply with legal processes or protect the rights, property, or safety of OCR.ac, its users, or others. We strictly limit such disclosures to what is legally necessary.
  • Service Providers and Partners
    To operate OCR.ac effectively, we rely on trusted third-party service providers who assist with hosting, data processing, security, analytics, and customer support. These partners only receive the information necessary to perform their duties and are contractually obligated to maintain strict confidentiality and use your data solely for OCR.ac-related purposes.
  • Business Transfers
    In the unlikely event that OCR.ac undergoes a merger, acquisition, sale of assets, or reorganization, your information may be transferred to the acquiring entity as part of the business assets. If this happens, we will notify you of any changes in ownership or control of your personal information.
  • No Advertising or Marketing Sharing
    Importantly, we do not sell, rent, or trade your personal data or uploaded files to advertisers, marketers, or other third parties for promotional purposes. Your information is never used for unsolicited marketing campaigns.

Your privacy and trust are our top priorities, and any sharing of your information is done with great caution and transparency.

Do We Use Cookies or Tracking Tools?

Yes, OCR.ac uses cookies and similar tracking technologies to improve and personalize your experience on our site. Here’s how:

  • Remembering Your Preferences
    Cookies help us save your settings and preferences so that you don’t have to reset them every time you visit. This includes things like language choice or interface preferences, making your experience smoother and more convenient.
  • Analyzing Site Performance and Usage
    We use cookies and tracking tools to collect anonymous data about how users interact with OCR.ac. This includes information like pages visited, time spent on the site, and error reports. These insights allow us to identify issues, improve site functionality, and optimize performance.
  • Enhancing Your Browsing Experience
    Tracking technologies enable features such as faster loading times and personalized content suggestions based on your interactions. They also help us detect and prevent fraudulent or malicious activity to keep our platform safe.

Managing Cookies

You can control and manage cookies through your browser settings. Most browsers allow you to block or delete cookies; however, disabling cookies may affect how OCR.ac functions or limit access to certain features. For the best experience, we recommend leaving cookies enabled while browsing our site.

If you have concerns about cookies or tracking, please feel free to contact us via our Contact Us page.

How Long Do We Keep Your Information?

At OCR.ac, we value your privacy and are committed to retaining your information only as long as necessary to provide you with our services and comply with legal obligations. Here’s a detailed breakdown of our data retention practices:

  • Personal Information
    Any personal data you provide to us voluntarily— such as your name, email address, or messages sent through our Contact Us form — is retained only as long as needed to fulfill the purpose for which it was collected. For example, we keep your contact details only to respond to your inquiries or support requests. Once that purpose is complete, and there is no legal requirement to keep it longer, we securely delete or anonymize this data.
  • Uploaded Files
    Files you upload to perform OCR tasks, including images and documents, are stored temporarily on our secure servers solely for the duration of the processing. As soon as the OCR process completes and you receive your extracted text, these files are automatically deleted to protect your privacy and security. We never retain your files longer than necessary, nor do we use them for any other purpose such as training or marketing.
  • Log Data
    Log files—such as IP addresses, browser details, and usage data—are retained for a limited period strictly for the purposes of site analytics, improving service performance, and security monitoring (including detecting potential fraud or abuse). After this retention period, the log data is either securely deleted or anonymized to remove personally identifiable information.

We review our data retention policies regularly to ensure they comply with industry standards and applicable laws.

Your Privacy Rights

You have important rights regarding the personal information OCR.ac holds about you. These rights empower you to control your data and how it is processed. Specifically, you have the right to:

  • Access Your Data
    You may request a copy of the personal information we have collected about you. This allows you to understand what data we store and how we use it.
  • Request Corrections
    If you believe any of your personal information is inaccurate, outdated, or incomplete, you can request that we correct or update it.
  • Request Deletion
    You may ask us to delete your personal data, subject to any legal or contractual obligations that require us to retain certain information. For example, data related to financial transactions might be retained for tax or audit purposes.
  • Withdraw Consent
    If you previously consented to certain uses of your data, you have the right to withdraw that consent at any time. Upon withdrawal, we will stop processing your data for those purposes, provided we do not have other legal grounds to continue processing.
  • Object to Processing
    In some cases, you can object to the processing of your personal information, especially if it is processed for direct marketing or profiling.

To exercise any of these rights or to inquire about your personal data, please contact us via a dedicated page. We aim to respond promptly and transparently to all requests.

Do-Not-Track Features

Some web browsers offer a “Do Not Track” (DNT) option that allows users to signal to websites that they do not want their online activities tracked across websites. However, the interpretation and enforcement of DNT signals vary widely among websites and service providers.

At OCR.ac, while we respect your desire for privacy, currently we do not automatically respond to or act on Do Not Track signals from browsers. This is because the DNT standard is not yet uniformly adopted or regulated across the internet.

That said, it’s important to emphasize that OCR.ac does not engage in cross-site tracking or behaviorally target you based on your browsing activity beyond what is necessary to operate and improve our own services. We do not share your browsing data with third-party advertisers or tracking networks.

If you wish to limit tracking on your device, you can configure your browser’s privacy settings or use privacy-focused browser extensions. We recommend reviewing your browser’s documentation for detailed steps on managing these features.

Location of the Servers of the Portal

Your data and files processed through OCR.ac may be stored and handled in secure data centers located in various countries where we maintain operational facilities. Because our services are global, information may be transferred across borders as necessary to deliver our OCR solutions effectively.

By using OCR.ac, you acknowledge and consent to the transfer, storage, and processing of your data in these locations. We ensure that all such transfers comply with applicable data protection laws and are conducted with the highest standards of security and confidentiality.

OCR.ac retains the exclusive right to determine the location of servers and data storage facilities used to provide and maintain our services, with the goal of optimizing performance, security, and compliance.

Links to Other Sites

While using OCR.ac, you may come across links that direct you to third-party websites, services, or resources. These external sites are not under our control, and we are not responsible for their content, privacy practices, or how they collect and use your information.

We strongly encourage you to review the privacy policies and terms of use of any third-party sites you visit through links on our platform before sharing any personal information. Clicking on these links and using third-party websites is at your own risk, and OCR.ac disclaims any responsibility for the actions of these external sites.

We provide these links solely for your convenience and do not endorse or guarantee the safety, security, or privacy practices of such third parties.

Third-Party Privacy Policies

Our Privacy Policy governs the collection and use of data on OCR.ac only. However, our site or services may integrate with, or display content from, third-party service providers, advertisers, or partners. These third parties may collect information about you through their own tools or tracking technologies when you interact with them.

Because these third parties operate independently, their privacy practices and data handling policies differ from ours. We do not control, endorse, or assume responsibility for how third-party entities collect, store, or use your data.

We advise that you carefully review the privacy policies of any third-party services or advertisers that you engage with through OCR.ac. This ensures you are fully informed about how your information is handled beyond our platform.

CCPA Privacy Rights (Do Not Sell My Personal Information)

If you are a resident of California, you have specific rights under the California Consumer Privacy Act (CCPA). These rights are designed to give you more control over how your personal information is collected, used, and shared. Specifically, you have the right to:

  • Request Disclosure: You can request that we disclose the categories and specific pieces of personal information we have collected about you over the past 12 months. This gives you full transparency about what data we hold.
  • Request Deletion: You have the right to request that we delete any personal information we have collected from you, subject to certain exceptions such as information needed to complete transactions or comply with legal obligations.
  • Request to Opt-Out of Sale: You can request that we do not sell your personal information to third parties. It’s important to note that OCR.ac does not sell your personal information to anyone. However, this right is included to comply with CCPA standards and to assure you of our commitment to privacy.

GDPR Data Protection Rights

If you reside in the European Economic Area (EEA), you have several rights under the General Data Protection Regulation (GDPR) that provide you with greater control over your personal data:

  • Right to Access: You may request a copy of the personal data we hold about you, so you can understand what information is processed and how.
  • Right to Rectification: If you believe any of your personal information is inaccurate or incomplete, you have the right to ask us to correct or update it.
  • Right to Erasure (“Right to be Forgotten”): You can request that we delete your personal data, subject to certain legal exceptions, such as compliance with regulatory requirements.
  • Right to Restrict Processing: You have the right to ask us to limit how we use your data, for example, while a dispute over accuracy is resolved.
  • Right to Object: You can object to the processing of your personal data for direct marketing or other legitimate interests.
  • Right to Data Portability: You have the right to receive your personal data in a structured, commonly used, and machine-readable format, and to transmit it to another data controller if you wish.

For more details about your rights, please see our Terms of Service.

Children’s Information

Protecting children’s privacy is especially important. OCR.ac does not knowingly collect, store, or process personal information from children under the age of 13. We do not offer services directed specifically at children.

If you are a parent or guardian and believe that your child has provided us with personal data without your consent, please contact us immediately. Upon verification, we will take prompt action to delete the child’s personal information from our systems. This helps ensure compliance with laws such as the Children’s Online Privacy Protection Act (COPPA) and similar regulations globally.

For EEA Users

If you are located within the European Economic Area, we ensure that any processing of your personal data complies fully with GDPR principles. This includes maintaining data accuracy, limiting retention, and securing your data.

We respect your privacy rights as an EEA user and have implemented appropriate safeguards and data protection measures to uphold those rights throughout your interaction with OCR.ac. If you have any questions or concerns about your data privacy rights as an EEA user, please feel free to reach us.

Data Retention

We retain your personal data only for as long as necessary to fulfill the purposes outlined in this Privacy Policy, such as providing and improving OCR.ac services, complying with legal obligations, resolving disputes, and enforcing agreements.

Specifically:

  • Uploaded files are automatically deleted shortly after processing to protect your privacy.
  • Log data and usage information may be retained for a limited time to assist with site maintenance, analytics, and security purposes but are anonymized or deleted when no longer needed.
  • Personal information collected through direct contact (such as emails or inquiries) is retained only as long as needed to respond and provide support, unless you request deletion earlier.

When your data is no longer required, we securely delete or anonymize it to prevent unauthorized access or use.

Changes to This Privacy Policy

We may update this Privacy Policy periodically to reflect changes in our practices, legal requirements, or improvements to our services.

When changes occur, we will:

  • Update the “Last Updated” date at the top of this page.
  • Post the revised Privacy Policy here, making it easy for you to review.
  • Notify users of material changes where required by law or through our communication channels.

We encourage you to revisit this page regularly to stay informed about how we protect your information. Your continued use of OCR.ac after updates constitutes acceptance of the revised terms.

How to Contact Us Regarding This Privacy Policy

If you have any questions, concerns, or requests related to this Privacy Policy, your personal data, or your privacy rights, please do not hesitate to reach out to us.

You can reach our dedicated privacy team via our Contact Us page.